Conference AV Hire
Conference AV Hire in Oxfordshire
PA systems, projection screens, wireless microphones, lecterns and a dedicated on-day technician. One team. One invoice. Packages from £1,800.
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What's included
Everything you need for a professional conference
PA Systems & Microphones
Clear, even coverage from line-array and column speakers. Handheld, lapel and headset wireless mics. Multiple handheld mics for panel sessions and delegate Q&A.
Projection & Large-Format Screens
High-brightness projectors (5,000–12,000 lumens) and tensioned fabric screens from 2.4 m up to 6 m wide. LED display options available for bright rooms. HDMI, wireless presentation and confidence monitors.
Mixing & Comms
Digital mixing desk, foldback monitoring for presenters, separate audio feeds for recording or live stream. Clean programme feed for breakout rooms or overflow spaces.
On-Day AV Technician
A dedicated technician set up before your first delegate arrives and on-hand throughout. We handle presentation changes, microphone swaps and any technical hiccups so you never have to.
Transparent pricing
Conference AV packages from £1,800
Most Oxfordshire conferences fall between £1,800 and £6,500 depending on room size, delegate count and how long you need us on-site. All packages include delivery, set-up, technician and collection. No hidden extras.
Small Conference
From £1,800Up to 80 delegates. PA system, single screen and projector, two wireless mics, technician. Ideal for seminar rooms and hotel suites.
Mid-Scale Conference
From £2,80080–180 delegates. Larger PA array, twin screens or widescreen setup, panel mic pack, confidence monitor, full-day technician.
Full Production
From £4,500180–300 delegates. Line-array PA, multiple screens, full lighting rig, hybrid streaming integration, dedicated AV director and crew.
Why Oxfordshire AV
The AV partner conferences actually need
One team for AV + content
We handle PA, screens, live streaming and event filming in a single booking. No second supplier to coordinate, no split invoices, no finger-pointing when things need to change.
Witney-based — fast response
Our warehouse is in Witney, OX28. That means we can get to any Oxfordshire venue without a 6 a.m. London-to-site transit. Less travel time, less cost passed on to you.
Hybrid-ready from day one
If your audience is split between the room and online, we have the multi-camera switching and streaming infrastructure in-house. Add live streaming without adding a second company.
Questions
Conference AV — common questions
How early do you arrive to set up before the conference starts?
We typically arrive two to three hours before doors open, depending on the rig size. For a full production with lighting and streaming, we may need the room the evening before. We'll agree the get-in window when we confirm your booking, and we factor this into our quote — there are no surprise overtime charges for a sensible set-up period.
Can you integrate with the venue's existing AV system?
Usually yes. Most Oxfordshire venues have built-in speaker systems or fixed projectors that we can feed from our mixing desk. We'll liaise with your venue's technical contact in advance to confirm signal routing. If the venue system is limited, we bring everything needed as a self-contained rig.
What happens if something goes wrong on the day?
Our technicians carry backup equipment on every job — spare wireless mic receivers, backup laptops, spare cables and adapters. For larger productions we bring redundant signal paths. In ten years of events we've never had a conference brought down by an AV failure. We plan for every scenario so you don't have to.
Can I add live streaming or event filming to a conference AV booking?
Absolutely — and it's the smartest way to book. Because we handle both, we can share cabling infrastructure and crew, which keeps costs lower than hiring two separate suppliers. A live stream feed is already clean and produced; filming gets the best audio from our PA mix. See our live streaming and event filming pages for details.
Get started
Ready to plan your conference AV?
Tell us your venue, date and approximate delegate count and we'll come back with a clear, fixed-price quote. Usually within one working day.
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